Expression of Interest - Executive Assistant (Vancouver, BC, LA or Portland, OR)

Région: Canada

État/Province: British Columbia

Ville: Vancouver

Unité commerciale: Store Support Centre (SSC)

Type d'heure: Full-time

Description et exigences

Please note: By applying to this general Executive Assistant requisition, you are indicating to our NA Talent Acquisition team that you have a career interest in this position and request to be considered if an opening arises.

who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

Please note that our Executive Assistant roles are not remote, pending on location, support would be required in either our Vancouver, LA or NY offices. 

a day in the life
Principle scheduler, timekeeper, planner and coordinator to a member of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their department
  • Heavy calendaring: You will be the point of contact for internal & external requests as well as being responsible for organizing travel itineraries, coordinating meetings, and preparing briefing notes and minutes of meetings.
  • Coordination and execution of events.
  • Maintaining professional finances including: all expenses, tracking of finances, paying invoices in a timely manner and keeping all spreadsheets up to date. 
  • Opens, distributes and follows-up on standard incoming mail. Screens and directs incoming calls and some emails, and helps to file. 
  • Composes and prepares documents for signature. Coordinates the preparation of corporate documents, as requested.
  • Delegates and follows up on action items that fall within realm of responsibility.
  • Maintains an easy to use filing system for archived documents and computer files.
  • Provides confidential personal support and maintains confidential personal information.
  • Undertakes special assignments and projects as needed.
qualifications:
  • a minimum of 2 years’ experience in an executive support level capacity with increasing responsibilities
  • Excellent business acumen and ability to exercise sound judgment and prioritization
  • Able to observe and maintain the utmost confidentiality
  • Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency
  • Experience working with a publicly traded company
Key Skills & Core Values You Bring 
  • Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences  
  • Integrity/Honesty: Behaves in an honest, fair, and ethical manner
  • Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work  
  • Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives
  • Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment 
  • Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions
  • Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the 'big picture' implications of decisions
  • Resilience: Remains persistent; recovers quickly from setbacks 

 
must haves:
  • Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
  • Possesses an entrepreneurial spirit and continuously innovates to achieve great results. 
  • Communicates with honesty and kindness, and creates the space for others to do the same. 
  • Leads with courage, knowing the possibility of greatness is bigger than the fear of failure. 
  • Fosters connection by putting people first and building trusting relationships. 
  • Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.
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