Executive Assistant

Région: Canada

État/Province: British Columbia

Ville: Vancouver

Unité commerciale: Store Support Centre (SSC)

Description et exigences

who we are

lululemon is a yoga-inspired technical apparel company up to big things. The practice and philosophy of yoga informs our overall purpose to elevate the world through the power of practice. We are proud to be a growing global company with locations across North America, Australia and New Zealand, Europe, and Asia. We owe our success to our innovative product, our emphasis on our stores, our commitment to our people, and the incredible connections we get to make in every community we are in.


Executive Assistant responsibilities:

  • Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.
  • Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
  • Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
  • Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
  • Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
  • Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
  • Acts as a communications liaison with Department as required.
  • Responds to inquiries or refers them to the appropriate partner.
  • Prepares briefing notes and minutes of meetings, as required.
  • Provides Executives with documentation needed for meetings and correspondence with the business.
  • Delegates and follows up on action items that fall within realm of responsibility.
  • Supports space planning needs for department growth.
  • Special Projects as assigned by Executive.
  • In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

Qualifications:

  • 7-10 years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
  • Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
  • Able to observe and maintain the utmost confidentiality.
  • Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
  • Experience working with a publicly traded company.

Must haves:
  • Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
  • Possesses an entrepreneurial spirit and continuously innovates to achieve great results. 
  • Communicates with honesty and kindness, and creates the space for others to do the same. 
  • Leads with courage, knowing the possibility of greatness is bigger than the fear of failure. 
  • Fosters connection by putting people first and building trusting relationships. 
  • Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.