Location: Taiwan
State/Province/City: Taipei City
City: Taipei
Business Unit: Store Support Centre (SSC)
Time Type: Full-time
General Affairs Executive
Description & Requirements
Who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.
About this team
The lululemon Liaison Office (LLO) team is dedicated to ensuring our products are produced of the highest quality, delivered when we need them, and manufactured with partners who share our commitment to elevating the world. Not only do we manage the production of great, high-quality products, we also build great relationships with each other and with our vendor community.
A day in the life
- Act as office manager handling office procedures and operations, from facilities maintenance, leases, payments, security access cards etc., to ensure the office complies with local labour, tax and reporting requirements
- Be the main point of contact for the office(LLO/SSC). Hold the relationship with building management for any and be the first go to person for any office facilities and equipment trouble reporting, and ensure all been fixed in a timely manner
- Partner with cleaning lady to keep office tidiness and well organized
- Follow up on all related labour department compliance requirements such as insurance renewals, certificate of incorporation updates etc
- Manages and oversees the corporate budget for Taiwan LLO; Liaise with Financial Planning & Analysis (FP&A) on monthly budgeting meetings and updates.
- Manages Fun Club budgets and supports coordination of activities
- Manage Director's and extend support to other leader’s daily calendars and appointments and keeps all informed of attendance obligations or organize meetings and equipment when needed; ensure the travel arrangements and expense reports for office leaders are adherence to budget and policies
- Responsible for supporting the coordination and follow-up of key meetings, visitors, conferences, training, team events, celebrations etc.
- Support with legal requirements and mobility team, including document preparation, corporate chop management, and business travel invitations in liaison with the legal team at the regional office and local law firm
- Work with treasury and tax teams as well as local accounting companies to support finance requirements and negotiates contracts and service level agreements for third-party suppliers and/or service providers; Act as a backup to office accountant, supports on processing invoices and prepare payment in a timely manner
- Be the critical point of contact for all miscellaneous projects and backup to office IT on troubleshooting issues
- Be the office ambassador to welcome and host our newlu on their first day office tour.
- You are deeply attuned to, and aware of the Director’s strategic goals and objectives and support their achievement through sound judgment and decision making.
- Complete any ad-hoc, duties and tasks/projects as requested/assigned by the Director
Qualifications:
- Your ideal background: Bachelor's degree and 3+ years experience in an Office Administration role, experience as a Personal Assistant to highly visible, extremely busy lead will be plus
- You are fluent in Mandarin and English
- Exceptional communication skills - interaction with various leadership levels internally and globally (a key liaison)
- Trustworthy – responsible for handling confidential and sensitive information
- Tech savvy – well versed in PPT, Word & Outlook
- You are proactive and in action, completing tasks and projects efficiently and effectively.
- Excellent business acumen and ability to exercise sound judgment and prioritization
- Extremely detailed and quality oriented.
- Able to observe and maintain the utmost confidentiality.
- Ability to be resourceful and source details required to carry out tasks as assigned.
- Ability to manage multiple projects under tight deadlines
- Ability to work effectively with multiple critical timelines.
- Tact, diplomacy, high energy and a sense of humor
- Personable and approachable at all times
Must haves:
- Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
- Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
- Communicates with honesty and kindness, and creates the space for others to do the same.
- Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
- Fosters connection by putting people first and building trusting relationships.
- Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.
At lululemon, we care for and invest in the whole person – body, mind, spirit. Our total rewards program is designed to support you in achieving your goals and focus on the things you love. In addition to competitive base pay and a team-based bonus program, we also offer paid time off, generous employee discounts, fitness/yoga classes, parenthood top up program and personal and professional development programs.
Note: availability of these benefits and perks may be subject to your location & employment type and may have certain eligibility requirements. The Company reserves the right to alter these benefits and perks in whole or in part at any time without advance notice.
Learn more about what it's like working for lululemon in our Asia-Pacific markets:
#LI-GC1 #LI-Onsite
Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. Lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that Lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective.
lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us ataccommodations@lululemon.com. In your email, please include the position title, the location of the position and the nature of your request.