Location: Sri Lanka
State/Province/City: Remote
City: Sri Lanka
Business Unit: Store Support Centre (SSC)
Time Type: Full-time
People & Culture and Administrative Specialist
Description & Requirements
*Important: please note that this is an onsite contingent worker contract under third party employment.
Who we are
Who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.
About this team
The lululemon Liaison Office (LLO) team is dedicated to ensuring our products are produced of the highest quality, delivered when we need them, and manufactured with partners who share our commitment to elevating the world. Not only do we manage the production of great, high-quality products, we also build great relationships with each other and with our vendor community.
A day in the life:
- Office Management
- Act as office manager handling office procedures and operations, from facilities maintenance, leases, payments, security access cards etc., to ensure the office complies with local labour, tax and reporting requirements
- Follow up on all related labour department compliance requirements such as insurance renewals, certificate of incorporation updates etc
- Negotiates contracts and service level agreements for third party suppliers and/or service providers
- Manages and oversees the corporate and engagement budget for local Sri Lanka office and staff
- Liaise with Financial Planning & Analysis (FP&A) on monthly budgeting meetings and updates, works closely with Finance to monitor the company’s bank accounts and balances and request additional funds when necessary; act as a back up to office accountant, support on processing invoices and prepare payment in a timely manner
- Responsible for travel arrangements for multiple office Director and ensure adherence to budget
- Manage office leader's daily calendars and appointments and keeps all informed of attendance obligations or organize meetings and equipment when needed; ensure the travel arrangements and expense reports for office leaders are adherence to budget and policies
- Responsible for supporting the coordination and follow-up of key meetings, conferences, training, team events, celebrations etc. including management of Fun Club budget and supports coordination of activities, and scheduling and organizing meetings, meeting rooms and equipment as needed
- Support with legal requirements, including document preparation and corporate chop management in liaison with the legal team at the regional office and local law firm
- Work with treasury and tax teams as well as local accounting companies to support finance requirements and negotiates contracts and service level agreements for third-party suppliers and/or service providers
- Be the critical point of contact for all miscellaneous projects and backup to office IT on troubleshooting issues
- Support ad-hoc translation or any other duties and tasks that were assigned
- Run and lead local sample sales for internal teams
People & Culture
- Be a People & Culture (P&C) advisor to Business leaders for building and developing the leadership team that creates an inclusive and thriving work environment.
- Provide effective and timely P&C support, coaching, counseling and advice to managers and team leaders on various P&C related topics including career development, recruitment practices, succession planning, compensation and performance management, diversity & inclusion and other HR practices.
- Partner with P&C team to deliver annual people programs including Year End, compensation review and bonus programs.
- Partner with Talent acquisition to support and facilitate hiring and onboarding processes.
- Closely work with P&C team and support P&C administrative tasks on related labour government compliance requirements such as insurance renewals, certificate of incorporation updates etc.
- Validate and confirm that all P&C administrative forms/systems are correctly completed by managers with appropriate approvals, and regularly create and maintain employee records in Workday.
- Ensure that all Workday people transactions and reporting is completed in a timely manner along with general P&C administration management in partnership with People Experiences support team.
- Any other duties and tasks that assigned by P&C team.
Qualifications:
- Your ideal background: Bachelor's degree and 3+ years experience in an Office Administration role
- You are professional and can keep sensitive information completely confidential and organized
- You are tech-savvy - well versed in Microsoft OS apps (e.g. 0365, PowerPoint, Excel)
- You are fluent in Sinhala, Tamil and English
- You have a proven work ethic with the utmost integrity and desire to excel and succeed
- You are goal-oriented, self-motivated, responsible, passionate, and FUN!
Must haves:
- Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
- Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
- Communicates with honesty and kindness, and creates the space for others to do the same.
- Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
- Fosters connection by putting people first and building trusting relationships.
- Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.
At lululemon, we care for and invest in the whole person – body, mind, spirit. Our total rewards program is designed to support you in achieving your goals and focus on the things you love. In addition to competitive base pay and a team-based bonus program, we also offer paid time off, generous employee discounts, fitness/yoga classes, parenthood top up program and personal and professional development programs.
Note: availability of these benefits and perks may be subject to your location & employment type and may have certain eligibility requirements. The Company reserves the right to alter these benefits and perks in whole or in part at any time without advance notice.
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Learn more about what it's like working for lululemon in our Asia-Pacific markets:
Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. Lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that Lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective.
lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us ataccommodations@lululemon.com. In your email, please include the position title, the location of the position and the nature of your request.