Executive Assistant

지역: Hong Kong

주/도: Hong Kong Island

구/군/시: Hong Kong

사업 부문: Store Support Centre (SSC)

시간 유형: Full-time

직무내용 및 자격요건

Who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

About this team
You thrive on supporting your leader and your team to success every day! Are you an experienced personal assistant with the power to predict the future, or does it feel that way because you're just so good at anticipating what's to come?

You are a strong assistant who is articulate, personable, and detail-oriented, along with great organisational and prioritisation skills and the ability to act independently, making significant decisions regularly. You enjoy building relationships with people at all levels. You have good business sense and the ability to handle sensitive situations confidentially. You will be able to facilitate the smooth operation of the office under the pressure of frequent interruptions and priority changes and directly support the executive leader of the LLO (lululemon Liaison Office) team.

A day in the life:
  • Manage executive schedule and keep track of key agendas, key updates, actions, deliverables, appointments, travels, as well as team events, birthdays & anniversaries
  • Cultivate awareness of the executive's strategy and objectives, and support these through daily prioritisation and decision making
  • Maintain and handles confidential and sensitive information for the business
  • Organize and support executive business administration, e.g. manage administration for new entity set-up, regional expansion, and organisational growth
  • Coordinate budget for the regional organisation and partner with financial planning & Executive department leaders to ensure optimisation 
  • Organize and coordinate regional meetings, offsites, and development days with the leadership team, supporting executive travel plans and visits and taking meeting minutes for follow-up as required
  • Ensure required resources are secured for all executive meetings (on-site, offsite, virtual), e.g. providing or creating materials and documentation required for meetings, booking meeting rooms or offsite locations, procuring necessary IT or other equipment, and support as needed to create presentations, summarise detailed reports, and prepare or review draft communications
  • Complete monthly expense reports & support other claims processes
  • Support the approval of department expenses in alignment with Quarterly Budget Management, including the review of employee expense claims for accuracy and adherence to policy on behalf of the executive
  • Manage Hong Kong Sample Store operations with the Sample Sale team, and maintain a connection with functional sample owners across the region to inform exit strategy for samples
  • Coordinate large-scale events and activities for the Hong Kong office

  • Experience in Executive Assistant
  • Exceptional communication skills, written and oral skills in English, strong interpersonal relationship and communication skills, and experience communicating across various executive levels (e.g. Board members, C-suite executives) as a key liaison
  • Trusted in handling sensitive & confidential information with utmost reliability 
  • Tech savvy - well versed in Microsoft OS apps (e.g. O365, PowerPoint, Excel) & other business software, a bonus! 
  • Excellent business acumen and ability to exercise sound judgment and prioritisation
  • Extremely detailed and quality oriented
  • Ability to be resourceful and source details required to carry out tasks as assigned
  • Ability to manage multiple projects under tight deadlines and prioritise effectively to meet critical by-when's

Must haves:
  • Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
  • Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
  • Communicates with honesty and kindness and creates the space for others to do the same.
  • Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
  • Fosters connection by putting people first and building trusting relationships.
  • Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.