Executive Assistant (1 Year Contract; Potential to Become Permanent)

Location: Hong Kong SAR

State/Province/City: Hong Kong Island

City: Hong Kong

Business Unit: Store Support Centre (SSC)

Time Type: Full-time

Description & Requirements

*Important* 

Please note that this is an onsite contingent worker contract under third party employment, with an opportunity to transition into a permanent employment with lululemon.


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Who we are 
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.


About this team

You thrive on seeing your executive leader succeed every day.  Are you an experienced executive assistant with a minimum of eight years’ experience and the power to predict the future…or it feels that way because you’re so good at anticipating what’s needed.
 
You are a strong assistant who is articulate, personable, and detail-oriented along with above average organizational and prioritization skills and ability to regularly act independently, making significant decisions. You must be able to build relationships with employees at all levels throughout the organization, have a good business sense and the ability to handle sensitive situations in a mature and confidential manner. You will enable the smooth operation of the office under the pressure of frequent interruptions and changes in priorities.


A day in the life 
  • You will support the Vice President of Digital & Omni, APAC, and Senior Director of Store Development, APAC.
  • Maintain deep awareness of the executive’s strategic goals and objectives, and support their achievement through sound judgement, prioritisation, and informed decision making.
  • Manage the executive’s complex professional and social demands, anticipating needs and planning proactively.
  • Oversee the executive’s full agenda and weekly priority list, including all meetings, appointments, events, and key personal dates.
  • Handle highly confidential and sensitive business information with professionalism and discretion.
  • Organise and coordinate regional meetings, summits, offsites, and leadership development days. And coordinate all meeting logistics (on‑site and off‑site), ensuring preparation of necessary materials and taking minutes for follow‑up actions.
  • Enhance executive productivity by summarising reports, preparing and reviewing draft communications, and supporting the development of presentations.
  • Arrange travel itineraries, reservations, and logistics for both professional and personal events, as well as executive visits.
  • Review employee expense submissions for accuracy and policy compliance, and support the approval of departmental expenses in alignment with quarterly budget management
  • Organise and coordinate key milestone meetings for the broader team
  • Support executives by organising onboarding schedules for their direct reports and coordinating town hall meetings.
  • Complete monthly expense reports and support broader claims processes.


Qualifications:
  • Experience in Secretarial and Executive Assistant duties, supporting senior leaders and executives.
  • Exceptional written and verbal communication skills in English, with strong interpersonal ability and experience engaging with senior stakeholders (including Board members and C suite leaders).
  • Proven ability to handle sensitive and confidential information with absolute discretion and reliability.
  • Strong technical proficiency with Microsoft Office 365 applications (e.g., Outlook, PowerPoint, Excel) and other business software; techs savviness is a strong advantage.
  • Excellent business acumen with the ability to exercise sound judgment, anticipate needs, and prioritise effectively.
  • Highly detail oriented with a commitment to accuracy and quality in all deliverables.
  • Resourceful, proactive, and able to independently source information and solutions to complete assigned tasks.
  • Strong organisational skills with the ability to manage multiple projects, meet tight deadlines, and balance shifting priorities


Must haves:
  • Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
  • Possesses an entrepreneurial spirit and continuously innovates to achieve great results. 
  • Communicates with honesty and kindness, and creates the space for others to do the same. 
  • Leads with courage, knowing the possibility of greatness is bigger than the fear of failure. 
  • Fosters connection by putting people first and building trusting relationships. 
  • Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously. 

Beyond the Paycheck (Benefits & Perks) 
At lululemon, we care for and invest in the whole person – body, mind, spirit. Our total rewards program is designed to support you in achieving your goals and focus on the things you love. In addition to competitive base pay and a team-based bonus program, we also offer paid time off, generous employee discounts, fitness/yoga classes, parenthood top up program and personal and professional development programs.  

Note: availability of these benefits and perks may be subject to your location & employment type and may have certain eligibility requirements. The Company reserves the right to alter these benefits and perks in whole or in part at any time without advance notice. 

Learn more about what it's like working for lululemon in our Asia-Pacific markets: 

#LI-GC1 #LI-Onsite
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Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. Lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that Lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective.

lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us ataccommodations@lululemon.com . In your email, please include the position title, the location of the position and the nature of your request.

The use of AI tools, including but not limited to ChatGPT, Microsoft Copilot, Gemini, DeepSeek, or any other AI-assisted software, is strictly prohibited during the interview process. This includes, AI-generated responses, content creation, or any form of automated assistance in live interviews, case studies, technical assessments, or written submissions.

At lululemon, we are committed to privacy, integrity, transparency, and ethical hiring practices. Our commitment to responsible AI ensures that proprietary information is protected and that all hiring decisions are based on an individual’s own skills, judgment, and expertise without AI assistance. Any use of AI during the interview process will result in immediate disqualification. lululemon reserves the right to use AI detection tools to verify the authenticity of candidate responses.